Introduction to Letter Writing
There are three different kinds of letters:
- Private or Friendly letters written to friends and relatives, acquaintances and strangers
- Business letters written to businessman, firms, traders and certain officials like the Health officer, Post-master, Traffic superintendent etc.
- Official Letters generally consist of application to officers, and it’s a communications between two officers on official matters.
The Parts of a Letter
👉The Heading
It consist of writer’s address and date of writing. It informs the readers where and when the letter was written. It should be complete and clearly written as it gives the address to which the reply is to be sent.
New Delhi – 110092
18-December-2018
B)
408-A, Pandav Nagar
New Delhi – 110092
December 18, 2018
👉The courteous Greeting and Salutation
👉The Body
This is the main part of the letter, it contains the whole matter. It begins with capital letter on the next lower line to the right of salutation. Care should be taken to see that the language is grammatically correct.
It is always be in good taste to close your letter with some expression of regards and affection; as,
Hoping you are quite well, With best wishes, With best regards, Thanks & Regards, With love, etc.
👉The Subscription or courteous Leave-taking.
A letter must not end abruptly simply with the writer’s name. This would look rude. So certain forms of leave-taking are prescribed. They show respect, affection or whatever the writer desire to express.
Your sincere friend,
Yours truly,
Yours faithfully, etc.
👉The Signature
The name of the writer. It must come below the subscription.
Amit Sharma
The signature should be clearly written, so that the reader may know from whom the letter has been received, or to whom to address in reply.
(Smt.) Sunder Lal Mehta
👉The Address
To Sum up
- In writing a letter, first write your address, and under it the date in the top left hand corner of the first page.
- Then write the salutation, lower down at the left side of the page, beginning with capital letter and putting a comma after it.
- Next begin your letter on the next lower line, to the right of salutation. It must begin with capital letter.
- At the end of the letter write words of leave-taking at the left side of the page, with your signature below it.
Sample Example
New Delhi – 110092
18th December, 2018.
Dear Sanjay,
You are sweet to think of such a delightful present. It was quite unexpected and all appreciated for that. Thanks not only for giving me something I shall always cherish, but also giving so much thought to choosing it.
Ever yours,
Sameer Kohli